DOCUMENTS

  • Publications
  • Deliverables
  • Dissemination Material

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  • D1.1 Project Management Handbook
  • D1.2 Quality Assurance Plan
  • D1.3 Risk and Opportunities Register
  • D1.4 Data Management Plan
  • D2.1 Instantiation of Previous Project Results
  • D3.1 Transitioning Risk Management
  • D10.2 Communication Strategy and Dissemination Plan v1
  • D11.3: POPD - Requirement No. 3
  • D11.4: DU - Requirement No. 4
  • D11.5: M - Requirement No. 5
  • D11.6: GEN – Requirement No. 6

Executive Summary

The Project Management Handbook is a document that establishes the foundation for the project cooperation processes and defines all the aspects that must be considered to assure an efficient and coherent management of activities. This includes: a brief description of the project, its objectives and the work plan; information about all partners involved in the project and the coordinator details; guidelines and recommendations regarding the internal communication in PRAETORIAN, guidelines for the documentation, deliverables, reports and presentations produced within the project; and a short overview about the dissemination activities in the project. The Project Management Handbook gives guidelines for performing the day-to-day project management actions and has to be read jointly with the Quality Assurance Plan (deliverable D1.2) which describes the roles of the different actors in the project management and describes the main tools to guarantee the quality of the results. Moreover, another important document is the Dissemination and Communication Plan, reported in D10.2, which focuses on the procedures to achieve a successful dissemination and communication of the project results, also presented in this document as part of the overall view for successful project management.

Executive Summary

The Quality Assurance Plan describes the roles of the different actors in the project management and gives guidelines for performing the day-to-day project management actions. Together with the Project Management Handbook (deliverable D1.1), the QAP is the tool to ensure that the prescribed management principles and structures are correctly implemented. The internal reviewing procedure is of great importance since it is one of the main tools to guarantee the quality of the results. PRAETORIAN will follow a procedure based on the peer review of the project deliverables which must ensure they are submitted to the EC with the highest quality. Moreover, QA guidelines must be applied for the reporting procedure as well as for dissemination and communication. A key aspect for the project monitoring is the Management Dashboard that has been created to show relevant KPIs for the project progress. This tool, to be maintained and updated periodically during the whole project duration, will allow the consortium partners to have up-to-date information and visualisation about the project status and possible deviations. Finally, the project’s risk management process is envisioned in this report and will be further defined in D1.3 “Risk & Opportunities Register”. A continuous risk assessment will allow that in case of problems, the required corrective actions are initiated in co-operation with the concerned partners.

Executive Summary

Throughout the duration of the PRAETORIAN project, the management process will identify and monitor technical, managerial and financial risks that might affect the project’s progress towards its objectives, in order to carry out mitigation actions as early as possible. While the Work Package (WP) Leaders are responsible for the risk assessment and monitoring within their WPs, the Project Manager (PM) will be ultimately responsible for the oversight of the entire project against milestones and for the risk management effectiveness. Risks can arise from unexpected technical difficulties or scientific findings, poor communication or cooperation between the partners, resource shortage by the partners, objectives not achievable in terms of budget or feasibility, partners leaving the consortium, human operational errors: planning errors, poor quality, etc. Risks need to be identified as early as possible and their probability and impact need to be evaluated in order to assign them a rating. According to the magnitude of the rating, risks will be handled and/or monitored until they are considered low. Risks will be continuously updated and included in the Risk Table that is part of the project’s Management Dashboard. Furthermore, PRAETORIAN also monitor the opportunities that may arise during the implementation of the project. The consortium will propose solutions to properly handle opportunities or actions affecting the expected outcomes of the project positively, in order to take fast actions and wise decisions about them. Actions plans to catch an opportunity will be raised to the Project Management Board for internal decision. The opportunities are monitored through the project’s Opportunities Register.

Executive Summary

This document elaborates the Data Management Plan (DMP) of PRAETORIAN. It is a first version at a very early stage of the project and will subsequently be updated during the course of the project, with an update in M14 and a final version will be provided in D1.5 in M24.

Executive Summary

The present document is focused on providing a baseline to build upon and help at successfully conducting and delivering the PRAETORIAN project. The in-depth analysis of previous projects will be the foundation for pushing design, development and implementation of the PRAETORIAN technology, procedures and processes beyond the state-of-the-art. The document comprises of analysis for no less than 22 projects, each project presenting an overview and providing details about its results as well as "lessons learned" carefully selected to benefit directly the PRAETORIAN project.
The matter of instantiation of previous project results was not limited to just presenting the facts about each project. It took its mission even further and clustered the identified good practices relevant for PRAETORIAN based on specific criteria. Such criteria were the increase of efficiency related to project work or to cluster according a resilience life cycle with three categories (Prevention, Detection, Mitigation) and five sub-categories (Identification, Protection, Detection, Response and Recovery). The document concludes with a reflection on the previous project results input, projected from an industry-based perspective.
This document shall be used in close connection to other deliverables within PRAETORIAN. One deliverable for which this document is of high importance is the deliverable D2.4 - PRAETORIAN Toolset Architecture Design which will set the architectural framework of the PRAETORIAN Solution.

Executive Summary

This report addresses the transfer of the static risk management results (at design-time) to the dynamic risk management (at runtime) to maintain the system or organisation in secure conditions during its complete lifecycle. Current risk management practices already implemented by PRAETORIAN Critical Infrastructures (CIs) and First Responders (FRs) are investigated with a series of interviews, with both static risk modelling teams and the dynamic risk modelling teams. Results of the interviews are used to generate a synthesis of the transitioning practices at interviewed CIs and FRs. Finally, a short-list of the best practices is presented and analysed. This report also provides general conclusions about the methodology used and the lessons learnt while conducting the research.

Executive Summary

This deliverable describes the dissemination and communication strategy of PRAETORIAN, which are key elements in project’s measurements so to maximize its impact and ensure its sustainability. The strategy is developed during the starting phase of the project thought the definition of objectives, target groups, key messages to be delivered and tools to support the implementation. However, it adapts and evolves during the course of the project based on the extent by which the communicationand dissemination- related KPIs are reached. The deliverable describes the communication and dissemination objectives, identifies relevant stakeholders, including Law Enforcement Agencies (LEAs), First Respondents (FRs), Critical Infrastructure (CI) operators, industry, and policymakers, and defines the communication channels that are most appropriate for reaching out and for maximizing impact (project website, newsletters, social media, events, etc.). Finally, it defines the management of the communication and the associated rules and procedures.

Executive Summary

This deliverable is part of WP11 – Ethics requirements, which is aimed at ensuring compliance with the Ethics requirements set out by the European Commission. This deliverable presents a description of the concept of ‘personal data’ and subsequently provides an overview of the relevant EU and international frameworks that apply to the processing of personal data, such as the fundamental right to data protection and the General Data Protection Regulation. In addition, it has the objective of providing details on key aspects relating to the processing of personal data, such as the data minimization approach and accompanying technical, organizational, and security measures in the context of the research activities of PRAETORIAN, in accordance with POPD – Requirement No. 3. This document provides a first preliminary overview of information that will be further updated in upcoming Ethics deliverables as well as the PRAETORIAN data protection policy, to be published in M14 together with the update of the Data Management Plan (D1.4).

Executive Summary

This deliverable aims to provide details on potential dual-use implications and risk-management strategies of the project, in accordance with DU – Requirement No. 4. Since several technologies will be used and developed during the PRAETORIAN project, it is important to identify the relevant categories of dual-use items and accompanying risks at an early time. This deliverable gives an overview of the international (Wassenaar Arrangement) and EU (Regulation (EU) 2021/821) frameworks applicable to dual-use items in order to describe the relevant dual-use concepts, definitions, and related responsibilities. It informs PRAETORIAN partners about potential ‘exports’, which can occur inadvertently through Intangible Technology Transfers, and their qualification as ‘exporters’. In order to comply with the dual-use controls regime, it is important that PRAETORIAN partners obtain the appropriate authorisation prior to any exports. This is accompanied by an obligation to exercise due diligence regarding potential dual-use risks and implications of the used and developed technologies. In order to properly address any dual-use risks and implications, a dual-use risk monitoring & management strategy will be developed and kept up-to-date.

Executive Summary

This deliverable is part of WP11 – Ethics requirements, which is aimed at ensuring compliance with the Ethics requirements set out by the European Commission. This specific deliverable has the objective of providing details on the risks and measures to prevent the potential misuse of research findings, in accordance with M – Requirement No. 5. The concept of misuse of research findings can involve any research that could be misused for unethical purposes. There are, however, some research areas that are more vulnerable than others. In PRAETORIAN, some research findings could potentially be misused by malicious actors, such as the vulnerability and risk assessments which could be used for criminal, terrorist, or unethical military purposes. Another vulnerable aspect is the development of video analytics for physical intrusion detection and threat identification, which could be employed for surveillance purposes to curtain human rights and civil liberties. In order to address these risks, it is important to define and implement appropriate preventive, mitigating, and corrective measures, such as the appointment of a SAB, PSO, and Ethics Board. Other effective measures include the confidential and EU restricted nature of certain deliverables and the use of dummy data during research to mitigate potential risks of misuse

Executive Summary

This deliverable has the objective of describing the composition, role, and relevance of the Ethics Board in the PRAETORIAN project, in accordance with GEN – Requirement No. 6. The PRAETORIAN Ethics Board will address any potential ethics issues related to the research activities of the PRAETORIAN project, particularly regarding the Ethics and Data Protection Impact Assessment and ethics compliance of the final tools. The board will include members from different PRAETORIAN partners, as well as two members from the IAB with relevant independent expertise. The conclusions of the Ethics Board will be published in two reports as deliverables, namely D11.7: GEN – Requirement No. 7 in M12 and D11.8: GEN – Requirement No. 8 in M24.

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